The Operations Manager (Assistant Department Business Officer or ADBO) is responsible for effective and efficient administration of the Department's Business Office operations including oversight of operations and financial management of the budgetary resources for the Department of Pediatrics - a large, complex, and diversified department in the School of Medicine. In collaboration with the Administrative Vice Chair (AdVC), the ADBO develops, coordinates, implements and evaluates all Business Office operations to ensure performance consistent with the goals and objectives of the Department.
Responsible for managing the administrative operations including all or most of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Manages a professional staff, typically large, and/or comprised of professionals in various fields. Assumes accountability for decisions made by subordinates. Performs long and short term planning for function. Accountability for errors and problem resolution is required.
This position supervises team members, provides opportunities for staff education and career development, as well as regular health and safety updates. Provides training and development to long-term staff who need to update and/or enhance their skills. This position is a development position as part of the VCHS succession planning initiative. The ADBO position is an entry level management position to prepare candidates for management positions within Health Sciences and campus. Incumbents are required to be fully functioning and operationally independent to be moved to this next level in the career ladder.
This position develops, coordinates, implements and evaluates business operations ensuring financial and administrative controls and performance for over 325 different fund sources related to Campus, Medical Center, Medical Group and Rady Children's Hospital, San Diego with annual funding exceeding $50 million. The position assists the Admin Vice Chair, Chair, and Dean's Office with analyses and recommendations for effective and efficient departmental management and short and long range planning.
A Bachelor's Degree in related area; or equivalent experience and training.
Seven (7+) or more years of relevant experience.
Strong supervisory and leadership skills with staff at all levels of training and experience. Ability to train, advise and resolve issues. Ability to establish and maintain supportive interpersonal relationships with subordinates, coworkers.
Experience in evaluating workloads and resources, planning and organizing day-to-day activities and short and long term projects. Ability to assess a broad spectrum of organizational needs and job-related demands, establish priorities, delegate and manage multiple projects simultaneously.
Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management, personnel management under labor contracts, and personnel policy.
Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Proven experience in auditing financial data, identifying issues and developing recommendations. Knowledge of auditing procedures and internal controls. Proven financial, budgetary and analytical experiences.
Strong verbal and written communication skills; ability to influence across all levels of organization.
Broad knowledge of common organization-specific and other computer application programs.
Demonstrated skills to quickly evaluate complex issues and identify multiple options for resolution. Strong management and conflict resolution skills to effectively lead and motivate others.
Understanding of policies and procedures as they relate to the budgetary process, fund accounting, financial control. Strong knowledge of accounting principles and procedures, auditing and internal control systems.
Ability to navigate complex, matrix organization. Knowledge and understanding of campus and system wide organizational structure and departments. Ability to analyze and solve complex, non-routine, and time sensitive issues.
Ability to exercise discretion, resourcefulness and good judgment in interacting with diverse populations using tact and diplomacy.
Knowledge of billing systems and reporting capabilities.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.