Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Pediatrics Central Administration. This position is for the Medical School Campus.
Position provides direct support for HR and payroll functions.� Serves as liaison to Central HR for payroll processing and acts as the department’s primary contact for all faculty and fellow policies and procedures.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for complete faculty and fellow onboarding cycle.� Reviews faculty and fellow offer and appointment letters for clarity and compliance with School and Department guidelines and guides Division Directors on necessary changes.� Drafts applicable non-competition agreement.� Prepares new faculty and fellow communications and coordinates all aspects of July 1 orientation with business office peers.� Ensures all compliance requirements are fulfilled by applicable deadlines.� Collaborates with Credentialing Supervisor and Visa Specialist to ensure that the faculty and fellows are ready to work upon arrival.
Advises and assists departmental administrators on payroll issues.� Reviews documentation from administrators for accuracy and thoroughness and questions odd or incongruent information.� Updates HRMS as needed. Maintains department personnel files as well as SharePoint HR & Payroll site and networked folders used by management. Serves as the departmental I-9 administrator. (Central Administration/HR&Payroll).
Sources faculty, fellows and staff per School and Department guidelines so that effort and personnel costs are correctly allocated to the applicable mission and to the correct line on financial reports.� Processes payroll cost transfers and journals and sets up extended sourcing or substitute fringe accounts as needed.
Responsible for determining whether a potential non-appointee’s activity description meets the test of a non-appointee or whether the individual should be classified as a paid employee.� Oversees onboarding of non-appointees.� Generates non-appointee report on a monthly basis and coordinates completions with administrators.
Ensures department submits compliant and timely ePARs (electronic Personnel Activity Reports).� During review of ePARs, determines whether payroll cost transfers are necessary and completes them accordingly. Ensures all faculty, fellows and staff have completed compliance questionnaires and requisite trainings in Learn@Work.�
Processes all faculty and staff bonuses and all faculty salary change requests, ensuring sufficient justifications and compliance with department policies.
Manages annual job description review and evaluation process.
Creates salary planning reports for each division’s faculty and staff salary planning that allows administrators to see at a glance issues with: being over or below salary pool, salaries being under minimum or over maximum, increases for those promoted or hired on or after April 1, variances from budget, people in temporary jobs > than 6 months.� Upon completion of spreadsheets by administrators, reviews data and questions irregular entries or situations (e.g. performance rating of “needs improvement” but receiving full merit increase for the year).
Develops and updates payroll and accounting forms and tracking mechanisms and formulates procedures.
Requests and tracks access to Pediatric Computing Facility resources and to web-based BJC applications.
Runs the following reports for the Department: source edit reports (2-3 days prior to every sourcing deadline), default account report, personnel status change report, bonus activity report, licensure expiration report.� Runs and analyzes other reports for payroll and accounting as requested.
Compiles and analyzes data from standard and customized reports in HRMS, RAPS, and WebFOCUS for department’s budget, including data for AAAP and MGMA compensation surveys.
Directs and/or delegates activities to Clerk or FWS student.
Provides back-up for Accounting/Purchasing Assistant II.
Special projects as assigned.
High school diploma required. Two to four years of experience in University administration, accounting, payroll or HR. Appropriate education and/or experience may be substituted on equivalent basis.
Bachelor’s degree is strongly preferred.
Experience in a medical, research or educational environment preferred.
Experience with HRMS, RAPS and WebFOCUS.
Proficiency with Microsoft Office, particularly Excel.
Knowledge of standard accounting and payroll administration practices.
Understanding of financial and human resources related issues.
Skill in development and documentation of operating and administrative policies and procedures.
Excellent oral and written communication skills.
Strong critical thinking, problem solving and attentiveness to detail.
Basic knowledge of accounting principles and procedures.
Ability to analyze problems and develop creative solutions in a wide variety of situations.
Ability to function independently in a professional and confidential manner essential.
The hiring range for this position is $18.80 - $23.99 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G08.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.