Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Pediatric Allergy, Immunology, and Pulmonary Medicine. This position is for the Medical School Campus.
Position provides secretarial support and office services related to routine business, administrative, and patient care.
PRIMARY DUTIES AND RESPONSIBILITIES:
Secretarial and Office Support:
Prepares routine documents such as correspondence, calendars, and presentations.
Arranges and attends meetings, keeps minutes and distributes to appropriate staff.
Processes and tracks expense reimbursement for supported staff.
Maintains memberships, societies, licensures, and curriculum vitae.
Maintains physician calendars and acts as key contact for appointment requests.
Downloads dictations from digital recording equipment for transcription.
Provides photocopy and fax services, sorts and distributes mail.
Serves as a liaison between patients, physicians, and staff.
Coordinates with physician(s) and fellows to maintain in-patient rounding and consultation lists.
Reschedules patient appointments from clinic that have been altered or closed.
Gathers medical records from referring physicians and hospitals for new patient visits.
Scans new patient records into office scanning devises.
Process/file documents, as needed.
Maintains office supplies.
Assists students, residents, and visitors with orientation and events.
Serves as back-up for other job functions within the team during peak times, vacation, and illnesses.
Maintains required skills/competencies and participates in in-services, staff programs, continuing education and cross training programs according to established department standards.
Complies with HIPAA, OSHA, state, and federal regulatory sources/standards.
Participates in quality improvement activities to ensure appropriate clinical outcomes.
Performs other duties as assigned.
GED or high school diploma.
One year of related experience in customer service and/or secretarial role, medical terminology and medical office environment experience highly preferred.
Demonstrated competence in patient appointment/test/procedure scheduling; proven decision-making skills and ability to work independently.
Working knowledge of general office equipment and computers (specifically Microsoft Office).
Must have organization and communication skills that require discretion with confidential information.
The hiring range for this position is $12.45 - $15.15 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Internal Applicant Instruction:
This position is grade G03.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.