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Responsible for providing basic to moderate range of Project coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major Project. Promotes, coordinates and supports the development of research Project (gathering, collecting and analysis data). Facilitates the administration process of departmental activities (e.g., facilitates the administrative process of recruiting and on-boarding process, maintaining records, compiling and monitoring the master schedule for meetings; grant application preparation and submission; monitoring and developing budget; organizing and coordinating seminars, training programs and other related activities). Reports to a Manager or Director; works under general supervision.
Project Coordination -Provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities. Develops Project schedules, prepares, process, and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
Reports - Independently prepares and review documents, and generates status/progress reports for ongoing and pending Projects which may include moderate analysis of findings. Outlines agenda, plans and prepares presentations, and composes a variety of memos and letters. Reviews, edits, obtain appropriate approvals. Responds to routine correspondences and refers non routine items to the appropriate party. Follows protocols as defined by the grant and Medical Centers policies and procedures.
Research Activities- Gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information. Assists in developing materials and presentations for training and educational sessions, departmental seminars and other activities.
Grants -May participate in grants related activities such as developing grants applications/proposals and fund raising activities if applicable. Collects and organizes required paperwork for submission if required for the grant. Follows up and coordinates resolution of all issues.
Project Support - Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers for the program. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
Scheduling & Coordinating - Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, making food and beverage arrangements, etc) and other related activities. May assist in special events planning.
Participates in special Projects and performs other duties as required.
Additional Position Specific Responsibilities:
The Child Study Center (CSC) at NYU Langone Medical Center is seeking a Project Coordinator to assist with a number of tasks related to its newly funded NYU Center for Child Welfare Practice Innovation (NYU CCWPI). The NYU CCWPI is a center within the SAMHSA-funded National Child Traumatic Stress Network (NCTSN) dedicated to advancing the care of traumatized children within the nations child welfare systems. The work of the center includes the development and implementation of training materials and curriculum for providers in the child welfare system, including foster parents, and the implementation and evaluation of assessment tools and interventions to guide care. Interventions that will be implemented include Trauma Systems Therapy, a systems-oriented mental health intervention developed by members of our team.
The Project coordinator will, under supervision, coordinate administrative and project management elements of the center including the development of training tools and materials, implementation of trainings, assessments and interventions in child welfare settings, and program evaluation. The Project coordinator will also support required grant reports to our funder, IRB reports, and preparation and submission of manuscripts based on our work
1. Coordinate Project management: a. Develop (with the Principal Investigator) a system for tracking and monitoring progress on grant related projects b. Provide feedback to team on observed project progress c. Work (with Principal Investigator) to adjust management of projects based on observed project progress. 2. Assist in development of tools and materials including: a. Video modules to educate the child welfare workforce b. Assessment tools c. Intervention tools 3. Assist with implementation of tools and materials in implementation sites 4. Assist in data collection and evaluation in implementation sites 5. Coordinate activities related to the Trauma Systems Therapy Innovation Community a. Coordinate agenda for regular TST administrative meetings and monthly Innovation Community meeting and gather / disseminate related material as needed b. Respond to inquiries about TST, provide basic information, and schedule further contact if appropriate (in consultation with Lead TST Trainer). c. Develop, maintain and update TST materials including slide sets, forms and tools, website updates, power point presentations, and other dissemination materials. 6. Administrative activities: a. Collect and enter data for SAMHSA annual reporting b. Prepare and submit annual reports c. Prepare and submit IRB reports d. Prepare agenda and take minutes for designated center meetings e. Assist with scheduling, coordinating and facilitating meetings f. Facilitate team presentations at meetings and conferences g. Other administrative tasks (schedule travel, photocopying, note taking at meetings, ordering catering, facilitate reimbursements) h. Liaise with SAMHSA project officer
To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications.
Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Project/Program management experience preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
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NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68309975
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.