Provide administrative support to faculty and staff from multiple departments/programs within the School of Dentistry, including assisting with academic course management, clinic scheduling, and program coordination.
Duties and Responsibilities:
1. Document management (word processing, photocopying, scanning, distributing) for academic courses. 2. Assist with academic course management, including proctoring and electronic grading of tests/exams, grade recording in D2L and CheckMarq, and perform other course-related coordination tasks. 3. Provide daily support to patient intake process at times of peak patient volume by registering patients or responding to telephone inquiries. 4. Serve as liaison to the rural outreach clinics, organizing student rotations, managing hotel accommodations, maintaining immunization records. Provide orientation paperwork for rotations, prepare student travel reimbursements. 5. Organize and schedule faculty/students/patients that involve sedation in Pediatric Dentistry or are treated at Children's Hospital of Wisconsin under general anesthesia. 6. Oversee student externship agreements, credential preceptors. 7. Assist with programs developed by Program in Public Health faculty. 8. Provide support for annual standard patient assessment and communication exercise overseen by the Department of Developmental Sciences. 9. Provide back-up administrative support to the Clinic Director's office as needed. 10. Perform other duties and responsibilities as required, assigned, or requested.
Required Knowledge, Skills, and Abilities:
High school degree.
Three or more years of progressively responsible administrative office support experience, preferably in an academic or legal setting.
Outstanding oral and written communication skills.
Strong interpersonal and organizational skills.
Ability to work collegially and collaboratively as well as independently, to work well under pressure, and to balance competing responsibilities.
Ability to work effectively with a diverse array of constituencies, including students, staff and faculty.
Computer literacy, including experience with Microsoft Word, Microsoft Excel, Google Docs and a general ability to learn new software and database systems.
Professionalism, enthusiasm and good judgment.
Ability to maintain confidentiality of information at all times.
Preferred Knowledge, Skills, and Abilities:
Bachelor's degree or some college
Ability to take initiative and to anticipate questions and problems.
Demonstrated understanding of confidentiality in a variety of settings.
Internal Number: 11313
About Marquette University
Marquette University is a Catholic, Jesuit university located near the heart of downtown Milwaukee, WI, that offers a comprehensive range of majors in 11 nationally and internationally recognized colleges and schools. A Marquette education offers students a virtually unlimited number of paths and destinations and prepares them for the world by asking them to think critically about it.