Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Pediatrics Newborn Medicine. The position is located at Northwest Tower. This position is for the Medical School Campus.
Assists program directors in the management and organization of the fellowship program within the Division of Pediatric Newborn Medicine. Coordinates educational activities of the program for incoming and current fellows. Coordinates interview itineraries for fellowship. Assures program compliance with regulatory agency standards and maintains essential documentation required for program viability. Functions as a liaison between fellows, departments, attending physicians, administration and outside institutions.
PRIMARY DUTIES AND RESPONSIBILITIES:
Reviews applications of fellowship program applicants, schedules and coordinates yearly interviews for selection of new fellows, establishes files of completed applications and related materials, corresponds with candidates and those who are accepted into the program. Arranges schedules, evaluations, tours and social events for selected applicants.
Coordinate fellows’ schedules, rotation, vacation, call and conference schedules. Arrange for certificates of program completion. Document fellows’ attendance and absence excuses.
Reviews ACGME “General and Special Requirements for Fellowship Training” and evaluates program to assess compliance. Maintain all records and documentation required by the ACGME. Supervises the collection of data fulfilling requirements of ACGME and other licensing and credentialing boards. Prepares reports and compiles statistics.
Compiles faculty and fellow evaluations.
Participates in preparation of budget as it relates to fellowship program.
Provides Fellowship Directors and NICU Medical Director with secretarial administrative support, maintaining calendar of meetings and other events, assist with travel arrangements as needed.
Provides additional back up as needed for division administrative services such as coordinating meetings, typing manuscripts, correspondence, and filing.
Other duties as assigned.
Bachelor’s degree or equivalent working experience.
Minimum of 2 years’ experience working with residency or fellowship training programs or in a related field.
Effective written, verbal, and electronic communication skills. High level of management and interpersonal skills.
Ability to function independently, use discretion, and attend to detail.
Proficiency in problem solving.
Computer literacy to include word processing, spreadsheet (Excel) presentation skills (Power Point) and data base management.
Ideal candidate will have relevant administrative experience.
The hiring range for this position is $18.80 - $23.99 per hour.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
HR website (hr.wustl.edu)
Internal Applicant Instruction:
This position is grade G08.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.