Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Pediatrics.� The position is located at St. Louis Children's Hospital.� This position is for the Medical School Campus.
Position coordinates office functions, programs, schedules, and provide diversified secretarial and administrative support for an individual or department.
PRIMARY DUTIES AND RESPONSIBILITIES:
Coordinates department administrative services such as typing correspondence; prepares materials and mailings; maintains all department keys.
Coordinates catering orders (internal and external), conference room reservations, and related administrative needs.
Maintains & distributes monthly and weekly conference schedules. Maintains calendar of meetings, lectures and seminars.
Answers phone, screens and routes calls providing information in accordance with department policy.
Maintains confidential personnel file for each resident physician.
Monitors the general maintenance of the office suite and resident lounge, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
Opens and routes incoming mail and faxes, distributes correspondence and other material to department staff.
Coordinates ordering and distribution of supplies and handles problems concerning material received.
Administrative secretarial support for Program Director, Associate Program Directors, Chief Residents and Program Coordinators.
Assists with residents and guests questions and needs.
Provides assistance in the day-to-day administration of department.
Assist with Intern Recruitment, Orientation and end of year activities, as needed and assigned.
Prepares confidential files for resident mentor meetings (2 times/year).
Assists other clerical functions when needed.
Provides staff support during vacation/illnesses.
Equivalent of High School diploma.
3 years of related secretarial experience.
2 years of college or business school preferred.
Ability to use discretion and good judgment.
Effective written and verbal communication skills.
Organization, attention to detail and multi-tasking skills.
Working knowledge of PC, word processing, spreadsheets, database management, PC based systems and other standard office equipment.
The hiring range for this position is $15.99 - $19.99 per hour.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
HR website (hr.wustl.edu)
Internal Applicant Instruction:
This position is grade G06.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.