Purpose Statement/Position Summary The person in this position provides diversified and advanced administrative and secretarial support to MemorialCare Medical Center. Must be able to ensure that diplomatic and quality services are provided to our management. Demonstrates superior interpersonal and administrative skills commensurate with the position. The ideal candidate is able to handle a wide range of administrative and executive support duties with the ability to work with little or no supervision. This person should be exceedingly well organized, flexible and enjoy the administrative challenges of supporting diverse people and programs in a diligent, loyal, confidential, efficient and diplomatic manner.
Essential Job Outcomes & Functions
Prepares reports and records, makes appointments and keeps the calendar for the manager and support groups.
Screens visitors and telephone calls, routes incoming and outgoing mail.
Attends staff meetings and records minutes. Gather information, coordinates meeting schedules, produce material on computer and provides other secretarial support as needed for appropriate, meetings, seminar, speeches, lectures. Assembles, prepares and distributes all handout material.
Prepares confidential and special reports including periodic statistical reports. Responsible for certain work tasks that require independent judgment, confidentiality and action to ensure accurate, timely, successful completion.
Acts as a liaison between the departments and the manager. Should be able to develop and recommend office procedures and ensure overall smooth office operations. Maintain confidential personnel files in an orderly manner.
Makes decisions on administrative matters and completes clerical details as needed. Requires excellent organizational skills because of frequent interruptions.
Performs other duties as assigned.
5 years of administrative experience in a medical or hospital environment required.
Proficient working knowledge of Word, Excel.
Must be able to take minutes and agendas.
Must be able to type 50-60 words per minute.
Ability to communicate effectively within all levels of the organization while utilizing strong interpersonal skills.
Excellent customer service.
AA in Computer Science or Business Administration, or at least 5 years equivalent experience.
Internal Number: MIL001242
About MemorialCare Miller Children’s and Women’s Hospital Long Beach
Let us introduce ourselves. We're MemorialCare, a nonprofit health system that includes four hospitals, two medical groups, imaging centers, surgical centers and much more. As one of the leading health systems in Orange County and Los Angeles County, we're confident that no matter what your needs are, we have the teams, tools and know-how to support you every step of the way.