Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher degree) . In lieu of degree, four (4) years of full time directly related experience or a combination of directly related experience may be considered. Three (3) years of full time directly related administrative experience managing finances and/or grants with analytics and profit and loss.
Master's degree (foreign equivalent or higher degree) . Experience in a higher education setting to include grants management, purchasing and finance. Knowledge of NIH and DOD award management, reporting and compliance regulations. Experience hiring both international and domestic applicants, and processing visa applications.
Brief Description of Duties:
The Grants Manager will be responsible for the management of federal, private and industry grants. This involves administrative and fiscal management of multiple grants, preparing budget projections, balancing and tracking expenditures and coordinating all activities related to purchasing and payroll. Incumbent will act as a liaison between the Principal Investigators (PI) and other investigators involved in collaborative research, the Department Administrator and Offices of Grants Management and Sponsored Programs.
Post-Award: Serve as departmental liaison (grant representative) with various campus offices and outside agencies to ensure that all funds are set up in a timely manner, prepare necessary project advances (no-cost extensions, etc.) and ensure funds are carried forward as appropriate. Work closely with SBU research offices to ensure timely implementation of contracts and subcontracts. This involves close examination of all submitted grant documentation and ability to resolve issues in the grant profile setup and/or financial reports. Maintain accurate and current records and ensure compliance with PHS Public Access reporting. Perform electronic grant submission for internal and external applications for funding. Remain registered and trained for all software sites required for the completion of all reporting applications.
Grant Management Support: Create a dashboard to be reviewed with each PI monthly. Compile data and ensure accuracy of regulatory documentation collected from various sources. Monitor renewal deadlines (both animal and human IRB protocols and biosafety). Organize and implement proper action plans including the oversight of advanced alerts to the PIs of upcoming deadlines for continuation, competitive renewals, progress reports, new fund numbers, etc. Maintain appropriate approvals with the Office of Compliance for all controlled substances, radiation and animal and/or human subject approvals. Track animal usage for each research award. Respond to internal and external requests for grant related information; current bio-sketches, trainee information, human/animal protocol approvals, etc. Prepare correspondence for granting agencies, i.e., inquiries, carry forward requests, effort changes, no cost extensions, equipment purchases, budget reallocation, etc. Organize and maintain both electronic and hard copy files.
Budgeting: Manage and closely monitor all departmental grant budgets, contracts, IFR's and special funds with close attention to all expenditures and balances. Create sub accounts for special funding needs, ensure compliance with all state and federal regulations. Oversee and approve expenditures to ensure compliance with established guidelines and fiscal projects. Submit purchases through the Wolfmart system and educate research staff about using the system and allowable expenditures. Track expenditures and prepare monthly reconciliation reports for distribution and discussion of related parties. Provide monthly reports to the Department Administrator as needed. Act as a liaison with university comptroller's, grants management, sponsored programs, purchasing, dean's office, government agencies, foundations and other grantors.
Human Resources: Under the direction of the department administrator, assist with human resource transactions for departmental research personnel (preparation of job descriptions, onboarding, visa applications, extensions, terminations, etc.) Identify and assign payroll expenditures to appropriate funding sources with PI approval and work closely with HR manager to avoid lapses in payroll.
Pre-Award: Work closely with the PI and pre-grant administrator to compile, review and submit all required paperwork for the entire grant submission (NIH, bio sketch, facility description, etc.) according to the established agency/university guidelines. Prepare all administrative sections of grant applications for review by the PI and act as liaison between the Office of Sponsored Programs, the granting agency, the PI and any collaborators for the interpretation and implementation of sponsored guidelines. Assist with preparation and editing of manuscripts, grants, abstracts and IRB/IACUC applications.
Policy Guidance: Work closely with the office of Sponsored Programs to interpret external sponsor policies for the administration of federal and other sponsored projects and ensure compliance with the internal policies of campus research related offices. Establish internal procedures and controls to ensure compliance across all awards.
Other duties as assigned: Including attending related trainings and seminars and special projects as assigned by senior leadership.
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Long Island's premier academic medical center, Stony Brook Medicine represents Stony Brook University's entire medical enterprise and integrates all of Stony Brook's health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children's Hospital, the five Health Sciences schools — Dental Medicine, Health Technology and Management, Renaissance School of Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County's only tertiary care center and Regional Trauma Center. Stony Brook Children's, with more than 180 pediatric specialists in 30 specialties, offers the most advanced pediatric specialty care in the region.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Medicine - Chair-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: May 14, 2019
Posting End Date: May 29, 2019, 3:59:00 AM
Salary: Commensurate with experience within the range of $70,000 - $80,000.
Salary Grade: E99
Appointment Type: Regular
Internal Number: 1901125
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.