As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Anesthesiology at the University of Washington is spread over four hospitals (University of Washington Medical Center, Harborview Medical Center, Veterans Affairs Puget Sound Health Care System and the Children's Hospital and Regional Medical Center). The Department of Anesthesiology offers instruction in the field of anesthesiology for medical students, residents, fellows and faculty working with a variety of areas including pain, pediatrics, cardiac, trauma, obstetrics and neuroanesthesia.The Department of Anesthesiology and Pain Medicine currently has an outstanding opportunity for a MANAGER OF PAIN MEDICINE AND CRITICAL CARE.The purpose of this position is to provide operational management of the Division of Pain Medicine and the Division of Critical Care Medicine in the Department of Anesthesiology and Pain Medicine. This individual reports to the Associate Director for Clinical Finance & Operations, with a highly matrixed relationship to the Division Chief of Pain medicine. The Manager of Program Operations supervises staff in both areas (minimum 2 individuals). The major components of this position are:Management of Pain Division & Critical Care Division operations and staff: 80%Special project management as requested: 20% The Division of Pain Medicine is a unique division within the Department of Anesthesiology and Pain Medicine. The Division has changed substantially in size, scope, and mission in the past several years, expanding it's abilities to serve a large population of patients and setting standards for pain relief throughout UW Medicine and beyond. The Division has faculty practicing at University of Washington Medical Center (UWMC), Center for Pain Relief (UWMC-Roosevelt), Harborview Medical Center (HMC), the Veterans Administration Puget Sound Health Care System (VASHCS), and Seattle Children's Hospital (SCH). Pain Medicine is ground-breaking in its approaches to treatment of pain with a recent HBO documentary filmed on the progress of pain management through many methods. The Pain Management program at UW was instrumental in making of this film.The Division of Critical Care Medicine (CCM) promotes clinical care, education and research for anesthesiologists who are also boarded or seeking to be boarded in critical care medicine. Critical care medicine is a broad specialty which requires knowledge of all aspects of clinical care management of the critically ill patient in the intensive care unit (ICU). Specifically, physicians working or training in Anesthesiology CCM provide benefits to patients in the postoperative period, having a foundation of knowledge in anesthesiology and critical care medicine. The CCM Division has faculty and education programs based at the University of Washington Medical Center (UWMC), Harborview Medical Center (HMC), and the Veterans Administration Puget Sound Health Care System (VASHCS).Organizationally, Service Heads at each of the medical centers, under the direction of the Chief, have provided opportunity for major growth in location-specific clinical, educational, and research programs.Across the Division of Pain Medicine, there are 37 regular full-time faculty and 9 Teaching Associate faculty generating $2.2M in professional fee revenue. The Division's fellowship has 6 annual slots. In the Division of Critical Care Medicine, there are 10 regular full-time faculty generating $2.6M in professional fee revenue and the division's fellowships have 6 annual slots. The Manager of Program Operations allows for operations, including financial operations, to be appropriately monitored and staff hiring, oversight and development, to be managed at a professional level. Management of Pain & Critical Care Divisions Operations & Staff: (80%)HR Responsibilities:Day-to-day management and supervision of staff (currently 2 staff);Drafting job descriptions, hiring, coordination of trainingEvaluating performance, ensuring professional development and management of day to day issuesProviding leadership to ensure well-functioning teams that provide appropriate support for faculty and programs (educational, research, and clinical) and can cross-cover as necessaryFacilitating a culture of excellence and staff satisfactionUnderstanding and working with department human resource functions to achieve desired resultsBudget/Finance Responsibilities:Responsibility for preparing, reviewing and monitoring all budgets associated with these programmatic areasUnder the direction of the Associate Director, prepare first iterations of annual division revenue and operations budgets. Must understand sources and uses of funds flowing into and out of operational areasClosely monitor budget reports; ensuring budgets are spent according to plan and recommend changes to align budgets with realityUnderstand professional fee billing, work collaboratively with UW Physicians (UWP) practice advisor, charge capture, and other groups to achieve revenue optimization and navigate issues preventing timely charge capture.Develop ad hoc reports to allow appropriate assessment of clinic utilization (CPR-Roosevelt), ICU charge capture and other areas specific to Pain Medicine and Critical Care MedicineMake costing allocation decisions and prepare costing allocation worksheets for payroll entryTrain and work with support staff in the appropriate review and monitoring of faculty allotment budgets, ensuring these budgets are up-to-date and reflect appropriate expendituresUnderstand and effectively use software tools and programs for financial monitoring and reportingManagement of Division Operations:Manage physical space, resources and daily operations;Ensure that staff and faculty have appropriate space and equipment assigned;Work with Director and staff at multiple operational areas to carry out large-scale reassignment of space and/or remodelsEnsure University and department policies and procedures are communicated and integrated into division processes; provide compliance interpretation and oversight for DivisionEnsure appropriate allocation of duties across staff and a staffing structure that supports division critical workWork with appropriate parties to keep web-based information on the divisions current and completeFaculty Divisional Responsibilities:Knows and understands faculty appointments and all other faculty administrative issues. Is responsible for ensuring regular faculty duties are communicated and completed. Liaison for Division with Department Integrated Faculty Affairs (FA) teamWork with Clinical Director, Chief, Director in planning for faculty recruits;In coordination with Department Integrated FA team, manage all Divisional aspects of faculty recruitment, appointments and reappointments.Works with Clinical Director, Chief, and Director on any faculty compensation or FTE changes;With Department Integrated FA team, ensure faculty performance reviews are initiated and completed;First line of support (logistics, assistance with process, etc) to Chief and FA in managing any faculty relationsSpecial Project Management as Requested: (20%)Work with Associate Director on special projects such as:Development of business cases for new clinical programs and fellowships; Determining staffing levels for new programs (that may be at other sites); Working with joint hospital/Division Committees as assigned by Associate Director; Working with departmental communications team to provide written material for web/other publications on clinical programs or other Minimum Requirements:Bachelor's Degree in Business, Organizational Development, Healthcare management, Psychology or other related degrees4-5 years - minimum 4 years; equivalent experience can substitute for degree requirement in rare cases.Other Required Qualifications:Work in healthcare;Minimum four years' experience in administrative role with increasing responsibility2 years' management/supervisory experienceSophisticated use of financial tools, including Excel and other software programs;Excellent writing and verbal communication skills;Ability to lead a team of people with varying job responsibilities;Well-developed and previously demonstrated successful management philosophy and skill set;Ability to effectively initiate and execute in a highly regulated, multi-layered system;Devoted to developing excellence in themselves and teamDesired Requirements:Master's degree in Business, Healthcare, Public Administration or similar2 or more years' experience managing in an academic healthcare environmentKnowledge and/or management in Pain Management or other clinical settingsPrevious experience developing business cases for new lines of businessComfort dealing with academic faculty;Knowledge and comfort with UW systemsGeneral understanding of Graduate Medical Education programs;General understanding of types of healthcare researchApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.