Administrative Coordinator/ Infant/Toddler Lab School California State University, San Bernardino
Overview Employment Status: Full-time, 'non-exempt' position (Contract may be renewed based upon available funding, availability of work and satisfactory performance).
Salary: $15.00 - $18.00 per hour plus benefits.
Work Schedule: generally, Monday through Friday, 8:00 a.m. to 4:30 p.m.
Typical Activities Position Overview: This position primarily involves completing administrative duties in an office setting at the Infant/Toddler Lab School. Occasionally, incumbent will be required to be in the classroom for brief periods of time.
Performing a variety of clerical tasks including inputting data on computer; filing; copying; faxing; and running errands
Welcoming and directing visitors; providing general information to prospective clients
Maintaining employee files
Maintaining child files
Tracking inventory and ordering office supplies and materials
Establishing eligibility of clients: maintaining waiting list applications
Communicating with families and staff on a regular basis
Implementing registration and enrollment procedures
Establishing children's schedules
Maintaining attendance records/sign in sheets for children
Completing and sending in licensing documents on a quarterly basis
Collecting and checking staff time sheets
Collecting payments and maintaining records of parent fees; taking deposits to the bursar's office
Creating and posting a monthly snack menu
Assisting lab students and interns as needed (gather and file their paperwork, orient them to the center)
Working as a substitute in classrooms as needed during working hours
Miscellaneous other duties as assigned
Minimum Qualifications Job Skill Requirements: Applicants must possess excellent oral and written skills and have knowledge of office methods, procedures, and practices. Applicants must have experience with Microsoft Office and Google Suite Applications (Word, Excel, and Outlook). Applicants must have experience with planning and coordinating events on campus and/or in the community. Applicants must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task, make decisions on a day-to-day basis, be reliable, punctual, responsible, and have effective organizational and planning skills. Applicants must have excellent interpersonal skills and a friendly, helpful, professional attitude. Applicants must have the ability to handle sensitive interactions/situations and confidential information, along with the ability to work with diverse populations and traditionally underrepresented students and work well with a team of support staff and faculty.
High school diploma and some college required
Must have taken an undergraduate course in Infant-Toddler Development and have completed at least 12 core ECE units
Strongly preferred B.A. in Child Development
Fingerprint clearance through Community Care Licensing
Pediatric CPR and First Aid certification
At least two years of administrative experience
Supplemental Information UEC is an EOE - Minority/Female/Disability/Vets.This is a sensitive position and selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Applicants must obtain Livescan fingerprinting clearance to work with minors, proof of immunization against Measles and pertussis, a TB screening, and health screening prior to employment. This position will remain open until filled.
Flex Cash option
Group Term Life/ Accidental Death & Dismemberment (AD&D)
Sick pay accruals
Educational Assistance Benefit is based on availability of funding.
California State University, San Bernardino offers a challenging and innovative academic environment. The university seeks to provide a supportive and welcoming social and physical setting where students, faculty and staff feel they belong and can excel. The university provides students the opportunity to engage in the life of the campus, interact with others of diverse backgrounds and cultures, as well as participate in activities that encourage growth, curiosity and scholarly fulfillment. Through its branch campus in Palm Desert, the university mission extends to the Coachella Valley.