The position reports directly to the Director of Talent Acquisition to ensure smooth and efficient functioning for various divisions. Individual collaborates with Talent Acquisition Specialist(s) to ensure and accurate, timely, customer focused candidate onboarding experience. Individual will ensure compliance with hospital policy and procedures. Individual will exercise independent judgment in the resolution of human resource issues. May assist with special projects.
Duties of the Talent Acquisition Coordinator may include but are not limited to:
Onboarding and Candidate Selection:
Assists with the new hire process of Classified Service (CSEA, PEF) and Unclassified Service (UUP, M/C) hospital employees.
Assist when needed to coordinate candidate interviews, complete references, criminal background checks, and other verifications.
Monitors and facilitates initial employment procedures: verification, pre-employment, and employee health screening.
Coordinate start date check list for new employees, orientation, Employee Health & Wellness.
Process new positions and employee information into systems used by the department.
Work with the area responsible for the coordination of orientation to ensure smooth, customer focused service.
Keep and maintain all employee documents in a clean orderly manner and provided scanning area with well organized, scan prepared documents.
Maintains timely communication with applicants by phone, written correspondence, and personal contact from the initial contact through the onboarding process
Communicates and works closely with various administrative Hospital/University offices regarding new hires.
Manages all data using available software in relation to inquiries, applicants, interviews, and hires, and retrieves data whenever needed
Bachelor's degree in human resources, business management or other related field.
Attention to detail
One or more years of administrative experience.
3 or more months experience in human resources department.
Prior recruiting/talent acquisition experience.
Prior HR experience in a large, complex healthcare facility
This position will remain posted until filled or for 90 days max.
An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.
Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: Personnel Assistant
Job Field: Human Resources
Primary Location: US-NY-East Setauket
Department/Hiring Area: Human Resources-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30am to 5pm Pass Days: Sat, Sun
Posting Start Date: Aug 13, 2019
Posting End Date: Nov 12, 2019, 4:59:00 AM
Salary: Commensurate with experience
Salary Grade: MP6
Internal Number: 1902945
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.