At Stony Brook Medicine, a TH Instructional Support Assistant/Radiology Inventory Clerk is a valuable member of our team, who maintains appropriate levels of inventory based on the current usage in Special Procedure and the Radiology Department. Order and receive supplies as needed using the current Stony Brook Medicine computer systems. Maintain stockrooms in a neat and orderly manner. Qualified candidates will demonstrate superior patient care and possess outstanding communication skills while adhering to our high standard of excellence.
Duties of a THInstructional Support Assistant/Radiology Inventory Clerkin the Radiology Department may include the following but are not limited to:
Maintain appropriate levels of inventory, based on current usage. Order and receive supplies as needed. Perform regular inventory counts for the Radiology Department.
Maintains general stockroom: Conduct monthly inventory of designated Special Procedure items. Identify items to be reordered, based off the QSIGHT low par alert page or through visual inspection.
Utilize reports, compiled with Crystal Reports and/or QSIGHT at monthly intervals to determine product usage. Modify inventory levels based on reports.
Add new products to QSIGHT as needed and work with vendors to identify items. Research and create justification to submit to purchasing as requested for products. Work with purchasing to review and/or revise contracts for items and/or vendors. Monitor par levels of items to adjust as needed per volume shift.
Attend Materials Management Committee monthly meetings along with Assistant Director to present new Items.
Perform clerical duties, such as answering calls and messaging, as needed.
Prepares excel spreadsheets to submit to Lawson Support for the maintenance of the radiology number Database. Submit change order request forms to Lawson Support, for items that have had a change in catalog number or description.
Prepares excel spreadsheets to submit to Finance for the request of files and maintain files for products with finance.
Receive items and add them to QSIGHT. Place all items neatly in the storeroom and bring empty boxes to the appropriate housekeeping closet, in order to keep hallways clear. Supply orders, issued from the PICC team, should be placed within one day of request.
Stock Special Procedure rooms with the necessary items that have been received or the ones reaching a low par. Organize products in inventory cabinets utilizing older products first. Move products as needed t o ensure better flow of procedures.
Run a weekly instant add report to correct items added in error. Investigate and remove products that have not been attached to a patient and are no longer available and in stock. Adjust these unknown disposition items on a daily basis.
Perform a weekly audit of the billing interfaces exception report. Collaborates with the Operating Room Staff and any other necessary locations, in the recovery of loaned items and the return of borrowed products.
Run monthly QSIGHT report identify expiring products and remove them from the shelves.
Resolve with Accounts Payable, invoices, credits, encumbrance and receiving issues. Inquire with appropriate vendors about the resolution of these issues. Forward any necessary credits and invoices obtained to the Accounts Payable department. Complete and forward, manual receiving documents to the receiving department.
Reconcile utilization on an annual basis, based on volume increase.
Perform annual recertification training.
Required: Associates Degree. Two (2) years of inventory management experience in lieu of Associate's Degree. Minimum 1 year experience in a Health Care setting.
This position will remain posted until filled or for 90 days max.
An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at email@example.com .
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: TH Instructional Support Assistant
Job Field: Radiology
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Radiology / Administration-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 9AM to 5PM Pass Days: Sat, Sun
Posting Start Date: Nov 6, 2019
Posting End Date: Feb 5, 2020, 4:59:00 AM
Salary: Commensurate with experiece
Salary Grade: SL1
Internal Number: 1904068
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.