At Stony Brook Medicine, a TH Staff AssistantII is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.
Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.
Duties of a Staff Assistant II in Nursing Oncology may include but are not limited to the following:
Coordinates administrative and support functions required for the 24 hour daily operation of assigned units.
Organizes systems to establish defined standards for non-nursing functions in patient care areas.
Monitors adherence to standards and quality management; provides for safe and therapeutic patient care areas.
Conducts environmental rounds, assesses environmental problems, resolves and follows up.
Assures compliance to hospital environmental policies and standards as well as regulatory and accrediting agency standards for physical environment.
Assures that all maintenance and repair work is requested and responded to in a timely manner, following up with overdue requests.
Interacts and collaborates with other staff assistants to assure coordination of services required to provide patient care, trouble shooting problems as they develop.
Assures the availability and distribution of supplies and equipment required in the provision of patient care utilizing the appropriate hospital systems.
Utilizes Lawson system and other systems to purchase supplies and equipment specific to unit functions. Interfaces with the Purchasing Department and Finance for the processing of purchase requests.
Participates in the acquisition of new supplies and equipment and coordinates trials and pilot programs, as approved and directed by the Associate Directors/Nurse Managers.
Researches and keeps abreast of new technologies and works closely with Biomedical Engineering and Information Technology in investigating and incorporating these technologies.
T racks unit equipment inventory. Responsible for coordinating repairs with BME and hospital physical plant as required.
Works collaboratively with finance, assure availability of equipment though inventory and property control program.
Prepares administrative statistics and reports, as directed by the Associate Directors/Nurse Managers.
Prepares monthly expense report for all accounts, state and foundation, with accurate data by expense category as designated by manager.
Participate in the Budget process collaborating with the Nurse Manager and Associate Director of Operations to: Prepare required documents, Monitor the S&E expenditures, Prepare budget transfers, Develop capital budget.
Process, tracks and maintains appropriate documents to facilitate standing orders and contracts.
Processes incoming and outgoing communications in an effective and timely manner.
Develops and maintains office filing systems so that needed information is readily accessible.
Keeps information necessary for budget preparation, programmatic reporting and financial analysis is accurate and readily available.
Processes purchase requests, requests for travel reimbursements, journal and budget transfers, work requests and the like are processed in timely and efficient manner.
Records/types meeting minutes and distributes in a timely manner as requested by the Associate Directors and Nurse Managers.
Assists with communications to donors, including appointments and acknowledgements during high volume seasons.
Maintains a courteous and helpful approach when dealing with staff and visitors.
Demonstrates a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy.
Keeps the Associate Directors/Nurse Managers informed and up-to-date on administrative and other issues pertinent to assigned unit.
Performs other duties as requested by the Associate Directors/Nurse Managers.
Required Qualifications: Associate's degree and at least 2 years of clerical/administrative experience or, in lieu of a degree, at least 5 years of clerical/administrative experience. Proficiency in Microsoft applications. Excellent written and verbal communication skills.
Preferred Qualifications: Medical setting clerical/administrative experience. Purchasing and/or budget experience.
Special Notes: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care.Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org .
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: TH Staff Assistant II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Cancer Services Hospital Support-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, Sun
Posting Start Date: Nov 21, 2019
Posting End Date: Feb 20, 2020, 4:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL1
Internal Number: 1904177
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.