As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.
This position will sit in the Global Center for the Integrated Health of Women, Adolescents, and Children (Global WACh) that is based in the University of Washington Departments of Global Health, Obstetrics/Gynecology, and Pediatrics. Our mission is to make scientific discoveries, cultivate leaders, and bridge disciplines to advance the tightly connected health and well-being of women, adolescents and children. Global WACh brings together expertise in maternal health from the Department of Obstetrics/Gynecology, neonatal and child health expertise from the Department of Pediatrics, and vast experience working in infectious disease, health metrics and evaluation, education, clinical research, and service delivery within the Department of Global Health. These disciplines combine under a methodology that views women, children, and adolescents as three populations interconnected along a shared life course.
Global WACh has an outstanding opportunity for a Grant Specialist, Global WACH. The Grant Specialist will perform a crucial role supporting the Center’s pre and post award activities. Global WACh seeks a Grants Specialist who is passionate about coordinating complex projects, impeccably detail oriented, a creative problem solver, and delivers with excellence on a deadline to support our growing portfolio of research conducted in partnership with diverse funders. A successful candidate will bring a high level of organization, excellent communication skills, and an acute ability to diagnose problems and proactively develop solutions to address them. The Grant Specialist will sit in the Ninth and Jefferson Building on Harborview’s campus and report to Global WACh’s Managing Director.
RESPONSIBILITIES: Post Award Fiscal Management (75%) •Establish budgets for awarded grants •Provide post-award support to Principle Investigators including budget monitoring, maintenance, projections, and adjustments of FTE •Manage the fiscal administration of subcontracts including establishing blanket purchase orders, tracking expenditures against milestones, reviewing invoices with PIs, approving invoices, and reconciling expenses across multiple institutions •Meet monthly with Principle Investigators to review budgets in detail •Assist Principal Investigators with Faculty Effort Certifications (FECs) •Assemble discrete components of research grant progress reports and coordinate all progress report documents for submission
Pre Award Grant Coordination (25%): •Review RFAs and populate task management tool with all award application components and provide relevant templates •Coordinate grant submission deadlines with internal/external collaborators •Assist Principal Investigators with budget and justification development •Review all application components for compliance and submit final applications •Revise and implement standard operating procedures (SOPs) for pre-award systems
REQUIREMENTS: Bachelor’s degree or equivalent AND two to three years of experience in the program specialty OR equivalent education/experience.
Additional Requirements: •Highly organized with superb attention to detail and ability to see projects through to completion •At least one year’s experience in a role developing budgets, performing basic fiscal management, or submitting grants to federal funders •High proficiency in Microsoft Excel •Work experience in a fast-paced environment with demonstrated ability to juggle multiple demands, establish priorities, and meet firm deadlines on complex projects •Ability to operate in situations of uncertainty and trouble-shoot challenges demonstrating appropriate judgment and critical thinking •High degree of professionalism and diplomacy; ability to work across cultures and remain personable, professional and organized under stressful situations •Excellent judgment and interpersonal skills with proven ability for effective cross-cultural communication
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Bachelor’s degree in Finance/accounting or other related field •Experience working with academic researchers on complex grant proposals to federal funders •Familiar with UW and/or federal regulations and compliance •Familiarity with UW administrative systems- experience in SAGE or GrantTracker a plus •Interest in international global health research •Experience working within and across cultures
CONDITIONS OF EMPLOYMENT: This position operates in a deadline-driven environment and may occasionally require flexible hours.
COMMITMENT TO DIVERSITY, EQUITY AND INCLUSION: In accord with the University’s expressed commitment to excellence and equity, contributions in scholarship and research, teaching, and service that address diversity and equal opportunity may be included among the professional and scholarly qualifications for appointment and promotion. Seattle is a culturally diverse urban center. It also has growing racial, ethnic and immigrant communities. The University of Washington is committed to building a diverse faculty, staff, and student body and is an Equal Opportunity/Affirmative Action Employer.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.