The Seattle Cancer Care Alliance (SCCA), located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.
The Part Time ApheresisProgram Assistant will support the Apheresis unit in daily operations, educational session logistics, project management, and research coordination. This role will work with the staff nurses in patient care coordination, billing, and procedure scheduling. The Program Assistant is a valuable member of the team and is an operational liaison for alliance members and supports the Apheresis leadership group. This role will partner with 2 Apheresis Project Coordinators in providing office support and assistance to the professional practice coordinators and staff nurses to maintain smooth flow of the unit. Our team endorses continuous process improvement so this member will be expected to identify possible areas of improvement within the unit and take projects from initiation to completion in a timely, effective manner.
Program Assistant Duties
Apheresis staff meeting logistics
Manage staff evaluation logistics
Department Operations Liaison - attend and represent Apheresis in various administrative meetings; host unit tours/observations
Support daily operations - identify and resolve operational issues, communicate with APH Nursing Supervisor and serve as the liaison between Apheresis and Facilities
Manage inventory and ordering of office supplies
Act as primary support for the Apheresis Manager
Support the needs of RNs, MA, and Nursing Supervisor as needed support on-boarding and unit orientation for new staff
Assist with other tasks/projects to improve the overall operation of the department
Answer incoming phone calls to the Apheresis unit
Manage inventory and order forms
Create and send out department newsletter
Data entry and data management support
Schedule Apheresis appointments and check in/out patients in EPIC
Verify financial clearance for treatment
Research project/study liaison for Apheresis
Initiate projects, programs, or systems to improve overall operation of department
High school graduate or equivalent required, BA/BS in a related field preferred
Strong organization skills and attention to detail
Excellent verbal and written communication skills
Strong problem-solving skills
Capable of working ina dynamic healthcare environment, with the ability to prioritize and multitask effectively
Able to take initiative for making process/workflow improvements
Proficiency in Microsoft Office Suite: Word, Excel, Access, Outlook, PowerPoint
At least 3 years of administrative experience preferred
Familiarity with Healthcare Information Software, specifically Cerner and EPIC applications preferred
We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at firstname.lastname@example.org or by calling 206-667-4700.
The Seattle Cancer Care Alliance was incorporated in 1998 as a separate, jointly governed non-profit that included the cancer programs of three partners. Seattle Cancer Care Alliance is a cancer treatment center that unites doctors from Fred Hutchison Cancer Research Center, University of Washington Medical Center, and Seattle Children’s. The purpose of this organization is to provide state-of the-art patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond. The Seattle Cancer Care Alliance is the only NCI-designated comprehensive cancer center in the Northwest, and according to the National Cancer Data Base, Seattle Cancer Care Alliance patients in general have better survival rates than patients treated at other cancer treatment centers.