Administrative Assistant II- SOM: Department of Pediatrics- Sacramento Campus
Department Description The vision of the Department of Pediatrics is the healthiest future for all children and families, with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy. Job SummaryFinal Filing Date : 1/20/20Salary Range : $20.13 to $28.50Salary Frequency : HourlyAppointment Type : CareerPercentage of Time : 100Shift Hour : DayLocation : Pediatrics, Ticon IICity : SacramentoUnion Representation : YesBenefits Eligible : Yes We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs. THIS IS NOT AN H1- B OPPORTUNITY ResponsibilitiesThe Administrative Assistant II provides a high level of critical administrative support and coordination to the Divisions of Pediatric Infectious Disease, Nephrology and Allergy, Immunology and Rheumatology, including the Division Chiefs and multiple faculty/physicians. Working within established guidelines, but with a high degree of independence, the Administrative Assistant II is responsible for overseeing calendar and resource management, faculty coordination and academic matters, purchasing, meeting planning and coordination, and is the first point of contact for visitors and incoming calls. Additionally, the Admin Assistant II works collaboratively to provide project management and analytical support for presentations, reports, and data management. Required Qualifications
Computer skills and experience in Microsoft Suite, accounting, web-based evaluation and reporting systems; electronic mail, database management, graphics software, and other standard office desktop applications
Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University
Excellent oral and written communication skills; ability to communicate in a pleasant, tactful and effective manner, and to handle difficult, sensitive and/or confidential issues with diverse range of individuals
Proven ability to manage complex calendars, and determine prioritization and importance of meetings
Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating and tracking availability to include sending meeting confirmations, reminders and cancellations notices, as well as reserving conference rooms and catering orders, if requested
Experience with financial transactions and reconciliations
Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely
Editing and writing skills to initiate, compose, format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes
Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development
Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines
Ability to work with frequent interruptions and adapt positively to constantly changing priorities and schedules
Experience using DaFIS/Kauli, eValue, MyInfoVault and AggieTravel
Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate/document visits and procedures
Knowledge of UCD Policy and Procedures, including but not limited to UCDHS Medical Staff policies and Procedures, ACGME Policies and Procedures and JCAHO requirements
Knowledge of medical terminology
Ability to work independently with minimal direction, to work under pressure, and to utilize good judgment in making decisions
Work occasional overtime, including evenings and weekends, to meet the required deadlines.
This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment. EEOThe University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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