Staff Assistant II - Per Diem - Nursing Office - 2000161
At Stony Brook Medicine, a TH Staff AssistantII is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.
Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.
Duties of a TH Staff Assistant II in the Nursing Office may include but are not limited to the following:
Utilizes IT systems relevant to Nursing Office operations for data entry, reporting and data analysis.
Coordinates office functions for the Nursing Office, including telephone reception, processing of clear, concise and courteous communication into and out of the office, as well as record keeping, preparation and filing of memorandum/reports, etc. Photocopies and distributes information as appropriate.
Keeps accurate records on staffing each day to ensure scheduling system accuracy.
Develops electronic files for storing, analyzing, and presenting information. Creates professional quality spreadsheets, charts, graphs, data base reports and in-house communication. Prepares administrative statistics and reports under the direction of the Director of Nursing Support Services.
Ensures Nursing Office operation logs remain up to date and checked accordingly.
Analyzes data pertinent to the utilization of nursing staff/skill mix hospital wide. Including but not limited to, tracking and trending overtime utilization and the allocating of Safety Care Assignments.
All other duties as assigned.
Required Qualifications: Associates degree. Computer skills with expertise in Microsoft Office Suite. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking, and follow-through. Must be able to effectively interact and communicate with all departmental heads/supervisors on a house wide basis. Two years relevant experience in a supervisory/administrative capacity.
Preferred Qualifications: Bachelor's degree. Computer skills to include PeopleSoft, Kronos, Cerner. Past experience in hospital or healthcare setting. Knowledge and experience in the application of performance improvement methodologies.
Special Notes: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later dat e.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work when the hospital is working on limited operations in an emergency.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care.Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
This function/position has been designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at firstname.lastname@example.org .
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police
Official Job Title: TH Staff Assistant II
Job Field: Other
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Nursing Office-Stony Brook University Hospital
Schedule: Per Diem Shift: Variable Shift Hours: Variable / As Needed Pass Days: Variable
Posting Start Date: May 27, 2020
Posting End Date: Nov 24, 2020, 4:59:00 AM
Salary: Commensurate with experience
Salary Grade: SL1
Internal Number: 2000161
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.